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| general | timing for processing contributions | the referee web page | how to write the report |

 

General

JCOM referees must be registered users.

If a referee is not yet a registered user, he may receive an e-mail with a temporary login and password in order to accept or decline online a review request. After logging in, s/he will be able to modify her/his personal data.

If you cannot remember your registration data, please do not register again, rather click on "Forgot your login name?" or "Forgot your password?" on the JCOM home page. You can update your profile and change login name and password by clicking on "modify my personal data".

The check-box "Remember my login name on this computer" allows a cookie to be sent to your computer, which saves you from logging in every time, unless you click on the "logout" button.

Communication tools are available in each page to communicate with the Journal Editorial Office. Please always use these tools instead of normal e-mail. These messages will be saved in the database and associated with the document to which they refer, which is crucial for the efficiency of the editorial procedure.

For every submitted preprint, the editor in charge of the editorial procedure will turn to one or more referees for an opinion.

 

Timing for processing contributions

Referees and Editors are expected to follow the guidelines below:

Editors are consulted immediately upon submission.

Editors should select two or more referees within 5 days.

If the editor does not react within this time, a reminder will automatically be sent. Continued failure to respond to a request for review will result in notification to the Editor in Chief, who will decide on the most appropriate course of action.

Referees should accept/decline a request to reveiw a manuscript within 5 days of the editor's request. An automatic reminder will be sent if no response is received.

If referees do not react or reply within the deadline, Editors may be contacted to select additional reviewers.

Referees should review manuscripts within 3 weeks (from the date of the review request).

On the basis of the referee report(s), the final report is produced and an editorial decision taken on whether the submission is acceptable for publication.

In reviewing preprints, referees should attend to the standards of the JCOM editorial policy

As soon as a referee is selected, the JCOM software automatically sends her/him a notification via e-mail.

 

The referee web page

Pending preprints in the referee pages are divided into sections displayed like an index:

When a preprint is assigned to you as a referee, you are kindly requested to accept or decline the assignment by using the appropriate buttons at the bottom of your referee pages for the preprint in question (i.e. JCOM_001A_0104). This is to make sure you have read the editor's review request and to inform her/him on whether you will be able to review the submission in the requested time frame.

The report must be prepared according to the guidelines in How to write the report and should be pasted into the appropriate form (clicking the "send report" tool on your pages) and finally uploaded (button "send report"). Please remember not to sign the report: the editor-in-charge will know your identity from the system. A standard, editable message addressed to the editor is available on your referee pages after you click the "send report" button. Here, you will be asked to summarize the paper's evaluation and give your recommendations for the editorial decision.

My reviews section: these are all the contributions which you have been asked to review. You can access all the versions of the preprint up to the moment you have been appointed as referee. As far as published articles are concerned, you cannot see the final version in the referees section. However, this is accessible to all readers on JCOM's website.

 

How to write the report

To be considered for publication in JCOM, contributions must contain significant new material, must be of high quality and scientific interest, and must be on subject matter covered by the journal (please see the keywords).

The report should indicate quite clearly whether - in your opinion - the contribution can be published, should be rejected or needs modifications before it can be published.

On the grounds of the referee report, a final decision will be made and a final report sent to the authors.

In case of revision, referees may be asked to review the revised version. The procedure is the same as in the first round of reviewing. Under the "all versions" section, for each version you are enabled to see all the reports written by you and any other associated document that the editor-in-charge has enabled you to access (referee reports by other referees, cover letters, editor reports...).

Your report should be pasted onto the "report" box below the "cover letter".

Please remember to edit out of your report - if present - any personal details about yourself or the editor, as this part of the report needs to be completely anonymous. Should you be wishing to send the editor any annotated pdf files of the author's paper containing your suggested corrections, please be so kind as to mention this in your report and then send the file via email to JCOM's Editorial Office who will then take care of forwarding it to the editor and authors.

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